Taking meeting notes during a meeting is one of the key elements of being able to affect meeting outcomes. This reason alone should encourage you to developing your own meeting notes template which you can use meeting after meeting. If that doesn’t sound convincing enough read on! Also read on to learn how to create your own meeting notes template quickly and painlessly.
Why Hold A Meeting?
Meetings are actually one of the most expensive uses of people’s time and are far too often deemed a ‘waist of time’ by meeting attendees. This doesn’t have to be the case as there are a number of proven methods on how to conduct a meeting to to ensure its success. In fact meetings that are well organized encourage constructive decision making and participation. These meeting are viewed as more beneficial than “report style” meetings-where all decisions have been made and the meeting is being held to inform others of the decision-and result in greater accountability and pro-activity by meeting participants.
A Great Meeting Notes Template
- Make things personal – don’t include names or personal descriptions of the person making the point (especially if you have a personal opinion about them and the point they are making.)
- Reflect the mood of the meeting – if the meeting is a screaming fest there’s no need to reflect this in the meeting notes, states within an organizational change quickly however once things have been written down all participants might be effected by the meeting notes in the future.
- Express your opinions – meeting notes are taken to record facts and decisions that have been made, don’t express your own opinion especially if it can influence the outcomes of the meeting.
- There are a number of meeting notes templates like this one that you can copy or check out this meeting minutes sample to help you create your own meeting notes template that will incorporate all the areas you need to cover in your meeting.
- Here are 7 more points to remember when arranging your meeting notes template.
Why Is It Important To Take Meeting Notes?
Unless you are in a structured meeting, for example a board meeting, where a secretary has been delegated to take the meeting minutes or if you are presenting something to the meeting attendees, you should always use your own meeting notes template to take your own meeting minutes and you can volunteer to send out the minutes to everyone else. This is so important because no matter how you put it, the one who takes the meeting minutes is the one who is in command. They manage the outcomes and action items of the meeting.
- Do you type or write your meeting notes? See this post on meeting notes format you might be surprised by what you read.
The Meeting Agenda and a Corporate Tip
Each and every meeting you attend should begin with an agenda. The meeting agenda format that you follow isn’t critical, but it is critical to have one because your meeting notes template should always follow the meeting agenda, this will cover all areas and will help set up the agenda for the following meeting. Finally here are a couple of note taking tips and best practices that are definitely worth reading and executing before your next meeting.
There will always be factors that affect the meeting you are attending; from the atmosphere and location of the meeting to the team and the goals of the meeting, a good meeting notes template is an important anchor to maintain a level of professionalism and leadership and to be able to keep your eye on the goals, agreements and action items of any meeting you attend or lead.